0 added
0 removed
Original
2026-01-01
Modified
2026-02-28
1
<p><strong><em>Conducting routine background check reviews at regular intervals after employees are hired can help reduce risk, enhance workplace safety, and protect your company from liability claims. But your continuous screening policy must be fair, transparent, and compliant.</em></strong></p>
1
<p><strong><em>Conducting routine background check reviews at regular intervals after employees are hired can help reduce risk, enhance workplace safety, and protect your company from liability claims. But your continuous screening policy must be fair, transparent, and compliant.</em></strong></p>
2
<p><strong><em>This article explains best practices for implementing a re-screening policy and how GoodHire’s Ongoing Alerts can help.</em></strong></p>
2
<p><strong><em>This article explains best practices for implementing a re-screening policy and how GoodHire’s Ongoing Alerts can help.</em></strong></p>
3
<p>A pre-employment<a>background check</a> provides important details to make informed decisions about your new hire, but is a one-time screening enough? For extra reassurance, GoodHire offers regular post-employment screening services so you can be alerted to relevant changes in your employees’ records and stay informed.</p>
3
<p>A pre-employment<a>background check</a> provides important details to make informed decisions about your new hire, but is a one-time screening enough? For extra reassurance, GoodHire offers regular post-employment screening services so you can be alerted to relevant changes in your employees’ records and stay informed.</p>
4
<p>Conducted at regular intervals during an employee’s tenure, routine background check reviews help you maintain long-term safety in your workplace. In certain industries, being alerted to employees’ criminal behavior post-hire may help to mitigate risk and protect your company from liability claims.</p>
4
<p>Conducted at regular intervals during an employee’s tenure, routine background check reviews help you maintain long-term safety in your workplace. In certain industries, being alerted to employees’ criminal behavior post-hire may help to mitigate risk and protect your company from liability claims.</p>
5
<p>In this blog, I’ll share best practices for setting up a compliant re-screening policy at your company, provide information about GoodHire’s Ongoing Alerts, and explain how you can add Ongoing Alerts to your company’s employment screening program.</p>
5
<p>In this blog, I’ll share best practices for setting up a compliant re-screening policy at your company, provide information about GoodHire’s Ongoing Alerts, and explain how you can add Ongoing Alerts to your company’s employment screening program.</p>
6
<h2>Best Practices</h2>
6
<h2>Best Practices</h2>
7
<p>When using Ongoing Alerts, it’s important to implement a continuous screening policy that’s fair, transparent, and encouraging:</p>
7
<p>When using Ongoing Alerts, it’s important to implement a continuous screening policy that’s fair, transparent, and encouraging:</p>
8
<p><strong>Fair: </strong>Create an Ongoing Alerts policy that extends company-wide. The policy can be permanent or temporary, but should apply the same standards equally to all employees. A fair policy does not discriminate between employees.</p>
8
<p><strong>Fair: </strong>Create an Ongoing Alerts policy that extends company-wide. The policy can be permanent or temporary, but should apply the same standards equally to all employees. A fair policy does not discriminate between employees.</p>
9
<p><strong>Transparent:</strong> Clearly explain the policy to employees, detailing exactly what will be reviewed through the monthly background checks (for example, their criminal records). Tell your team that regular background check reviews are a company policy applied to all employees.</p>
9
<p><strong>Transparent:</strong> Clearly explain the policy to employees, detailing exactly what will be reviewed through the monthly background checks (for example, their criminal records). Tell your team that regular background check reviews are a company policy applied to all employees.</p>
10
<p><strong>Encouraging: </strong>Extend your new policy to include processes and protections that encourage employees to proactively inform you if they have run-ins with the law.</p>
10
<p><strong>Encouraging: </strong>Extend your new policy to include processes and protections that encourage employees to proactively inform you if they have run-ins with the law.</p>
11
<h2>FCRA and the Importance of “Evergreen” Consent</h2>
11
<h2>FCRA and the Importance of “Evergreen” Consent</h2>
12
<p>Businesses are held accountable to the same employment screening laws post-hire as they are pre-hire. That means, per the FCRA, you’re <a>required to obtain an employee’s consent</a> before running his or her background check, regardless of whether it takes place before or after hiring. Make sure your background check consent form includes an evergreen clause to allow for post-hire screening, if your state allows these clauses.</p>
12
<p>Businesses are held accountable to the same employment screening laws post-hire as they are pre-hire. That means, per the FCRA, you’re <a>required to obtain an employee’s consent</a> before running his or her background check, regardless of whether it takes place before or after hiring. Make sure your background check consent form includes an evergreen clause to allow for post-hire screening, if your state allows these clauses.</p>
13
<p>If you’re a <a>GoodHire</a> customer and used the GoodHire consent form for the original background check, your candidate already consented to regular background check reviews. And if you used your own consent form for the original check, don’t worry, our Ongoing Alerts process automatically asks each employee you enroll to provide their consent electronically.</p>
13
<p>If you’re a <a>GoodHire</a> customer and used the GoodHire consent form for the original background check, your candidate already consented to regular background check reviews. And if you used your own consent form for the original check, don’t worry, our Ongoing Alerts process automatically asks each employee you enroll to provide their consent electronically.</p>
14
<blockquote><p>Ongoing Alerts is compliant with FCRA and EEOC guidelines.</p>
14
<blockquote><p>Ongoing Alerts is compliant with FCRA and EEOC guidelines.</p>
15
</blockquote><h3>What to Consider When an Alert Returns a Criminal Record</h3>
15
</blockquote><h3>What to Consider When an Alert Returns a Criminal Record</h3>
16
<p>Before you make a final decision about whether to dismiss a candidate due to a recent criminal offense, you should consider:</p>
16
<p>Before you make a final decision about whether to dismiss a candidate due to a recent criminal offense, you should consider:</p>
17
<ul><li>Your company’s employment screening policy to ensure consistency and fairness.</li>
17
<ul><li>Your company’s employment screening policy to ensure consistency and fairness.</li>
18
<li>Guidelines put forth by the Equal Employment Opportunity Commission (EEOC) to conduct individualized assessments. Use the “Green Factors” to consider whether the offense is relevant to the employee’s position.</li>
18
<li>Guidelines put forth by the Equal Employment Opportunity Commission (EEOC) to conduct individualized assessments. Use the “Green Factors” to consider whether the offense is relevant to the employee’s position.</li>
19
<li>The adverse action steps you must follow to comply with the federal Fair Credit Reporting Act (FCRA). <a>Adverse action</a> applies for pre-employment and post-employment background checks. Don’t overlook this important process.</li>
19
<li>The adverse action steps you must follow to comply with the federal Fair Credit Reporting Act (FCRA). <a>Adverse action</a> applies for pre-employment and post-employment background checks. Don’t overlook this important process.</li>
20
</ul><p>Learn more about what you need to consider when an employee, or a candidate, has a criminal record in <a>our guide</a>.</p>
20
</ul><p>Learn more about what you need to consider when an employee, or a candidate, has a criminal record in <a>our guide</a>.</p>
21
<h2>How GoodHire’s Ongoing Alerts Work</h2>
21
<h2>How GoodHire’s Ongoing Alerts Work</h2>
22
<p>GoodHire offers Ongoing Alerts as an add-on to two types of background check searches:</p>
22
<p>GoodHire offers Ongoing Alerts as an add-on to two types of background check searches:</p>
23
<ul><li>National Criminal Database Search</li>
23
<ul><li>National Criminal Database Search</li>
24
<li>Healthcare Sanctions Check (OIG Exclusion List & SAM.gov)</li>
24
<li>Healthcare Sanctions Check (OIG Exclusion List & SAM.gov)</li>
25
</ul><h3>What It Does</h3>
25
</ul><h3>What It Does</h3>
26
<p>Each month, GoodHire automatically runs the National Criminal Database Search, and/or the OIG Exclusion List check, on your employees. GoodHire sends an alert if a new criminal record is found, or an employee’s name appears on the OIG Exclusion List.</p>
26
<p>Each month, GoodHire automatically runs the National Criminal Database Search, and/or the OIG Exclusion List check, on your employees. GoodHire sends an alert if a new criminal record is found, or an employee’s name appears on the OIG Exclusion List.</p>
27
<h3>What It Doesn’t Do</h3>
27
<h3>What It Doesn’t Do</h3>
28
<p>Since criminal court records still need to go through the court system and be digitized before they show up in the National Criminal Database Search, Ongoing Alerts does not provide “real time” updates. In addition, not all court records are digitized, so this search may not find <em>every</em> record associated with your employee.</p>
28
<p>Since criminal court records still need to go through the court system and be digitized before they show up in the National Criminal Database Search, Ongoing Alerts does not provide “real time” updates. In addition, not all court records are digitized, so this search may not find <em>every</em> record associated with your employee.</p>
29
<p>When an employee leaves your company, it’s important to turn off Ongoing Alerts for that individual in order to meet your legal obligations. Ongoing Alerts can be turned on or off at any time.</p>
29
<p>When an employee leaves your company, it’s important to turn off Ongoing Alerts for that individual in order to meet your legal obligations. Ongoing Alerts can be turned on or off at any time.</p>
30
<h2>Post-Hire Peace of Mind</h2>
30
<h2>Post-Hire Peace of Mind</h2>
31
<p>Post-employment screening with ongoing, monthly alerts gives you insight into relevant changes in your team’s background checks, and can help to minimize risk over the long term.</p>
31
<p>Post-employment screening with ongoing, monthly alerts gives you insight into relevant changes in your team’s background checks, and can help to minimize risk over the long term.</p>
32
<p>Contact our <a>support team</a> or your account manager to add FCRA-compliant Ongoing Alerts to your employment screening program.</p>
32
<p>Contact our <a>support team</a> or your account manager to add FCRA-compliant Ongoing Alerts to your employment screening program.</p>
33
<p>Disclaimer</p>
33
<p>Disclaimer</p>
34
<p>The resources provided here are for educational purposes only and do not constitute legal advice. We advise you to consult your own counsel if you have legal questions related to your specific practices and compliance with applicable laws.</p>
34
<p>The resources provided here are for educational purposes only and do not constitute legal advice. We advise you to consult your own counsel if you have legal questions related to your specific practices and compliance with applicable laws.</p>
35
<h3>About the Author</h3>
35
<h3>About the Author</h3>
36
<p>As GoodHire’s managing editor, Sara Korolevich produces educational resources for employers on a variety of employment screening topics, including compliance and screening best practices, and writes about GoodHire’s company and product news. Sara’s experience stems from 20+ years working as a B2C and B2B PR and communications professional.</p>
36
<p>As GoodHire’s managing editor, Sara Korolevich produces educational resources for employers on a variety of employment screening topics, including compliance and screening best practices, and writes about GoodHire’s company and product news. Sara’s experience stems from 20+ years working as a B2C and B2B PR and communications professional.</p>